Purchasing and Logistics Clerk

About the Role
We are looking for a reliable and organised Procurement Coordinator to support our daily operations by managing the end-to-end flow of materials from suppliers to our facilities. You will coordinate procurement activities, build and maintain strong supplier relationships, monitor stock levels, and ensure the timely delivery of goods to support smooth business operations.

This role is ideal for someone who is detail-oriented, proactive, and enjoys working closely with both internal teams and external partners.

Key Responsibilities

• Coordinate day-to-day procurement activities in line with company policies and procedures.
• Source, compare, and negotiate with suppliers to secure favourable terms, pricing, and delivery conditions.
• Manage and maintain strong relationships with existing suppliers and assist in identifying and onboarding new suppliers where required.
• Monitor stock levels to ensure there is no overstocking or stock-out and prepare regular reports on inventory status.
• Raise purchase orders, follow up on confirmations, and track deliveries to ensure accurate and timely receipt of goods.
• Coordinate with the warehouse/operations team to ensure smooth inbound deliveries and resolve any discrepancies, delays, or quality issues.
• Maintain accurate records of purchases, pricing, delivery notes, contracts, and other procurement documentation.
• Collaborate with internal stakeholders (operations, finance, logistics, etc.) to understand and plan for material requirements.
• Support continuous improvement initiatives within the procurement and stock management process.

Requirements

• Previous experience in procurement, supply chain, purchasing, or a similar coordination role will be considered an asset.
• Excellent proficiency in English, both written and spoken.
• Knowledge of the Italian language will be considered an asset.
• Strong organisational skills with the ability to prioritise tasks and meet deadlines.
• High attention to detail and accuracy in documentation and follow-up.
• Strong communication and interpersonal skills with the ability to collaborate effectively with internal teams and external suppliers.
• Comfortable working with numbers, basic reports, and stock or procurement-related data.
• Good working knowledge of Microsoft Office tools (especially Excel); experience with ERP or inventory management systems is an advantage.

Personal Attributes

• Proactive and solution-oriented.
• Reliable, responsible, and able to work independently with limited supervision.
• Team player with a positive, professional attitude.
• Able to work in a dynamic environment and adapt to changing priorities.

Supply Chain Stock Management BASIC Operations ERP Logistics Business Operations Daily Operations Team Player Onboarding Purchase Orders Supply Deliveries Purchasing Attention To Detail Continuous Improvement Inventory Management Excel Interpersonal Skills Procurement Records Materials Suppliers Documentation Finance Business English Microsoft Office Communication Management